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REIMBURSMENT
OF TRANSPORTATION CHARGES |
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The
policy hitherto followed by the Department for reimbursement
of transportation charges to the URCs was to the extent of actual
hire charges incurred by the URCs or the freight charges incurred
by the Department in despatching the stores by rail to the nearest
rail head on Military Tariff rate, which ever was less. However,
due to disproportionate increase in the road transport charges
compared to the increase in Military Tariff rates and also in
consideration of the disadvantages faced by many of the units
which are located away from the feeding depots as well as from
the rail heads, it has been decided to authorise the Depot Manager
to reimburse to the URCs by floating Credit Note upto 50% of
the difference between the freight rate by the road transport
and the rate admissible as per M.C. note subject to the following
conditions: |
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a.
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Transportation
charges are not reimbursable if the stores are conveyed by
the URCs in service transport.
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b.
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This
increased reimbursement will be allowed only to those URCs
which are located at a distance of more than 25 Kms. from
their rail head. URC claiming increased reimbursement will
have to render a certificate from their Station Headquaters
clearly indicating the distance of their location from the
NRS(Nearest Railway Station). URCs within 25 Kms. from their
NRS shall be entitled to reimbursement equal to the value
of M.C. note from the CSD Area Depot railhead.
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c.
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For
those URCs whose NRS is common with their feeding depots,
reimbursement shall be allowed equal to the value of M.C.
note from depot railhead to their nearest out-agency.
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d.
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All
claims for reimbursement of transportation charges must be
submitted to the Feeding Depot showing, interalia, the Invoice
Number and Date, value of goods, number of packages and the
gate pass/packing note reference etc. within 30 days of collection
of stores. Claims received after 30 days are liable to be
disallowed.
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e.
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All
such claims shall be accompanied with a certificate from the
OC Unit to the effect that the goods relating to the particular
invoice have been received in their canteen and the expences
claimed have actually been incurred, mode of conveyance and
freight expences etc. duly supported with the original transportation
bill to the Depot Manager for his verification and return,
if considered necessary.
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e.
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Under
no circumstances, will the reimbursement be made in cash by
the feeding depot.
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