| REIMBURSMENT
OF TRANSPORTATION CHARGES |
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The policy hitherto followed by the Department
for reimbursement of transportation charges to the URCs was to the
extent of actual hire charges incurred by the URCs or the freight
charges incurred by the Department in despatching the stores by
rail to the nearest rail head on Military Tariff rate, which ever
was less. However, due to disproportionate increase in the road
transport charges compared to the increase in Military Tariff rates
and also in consideration of the disadvantages faced by many of
the units which are located away from the feeding depots as well
as from the rail heads, it has been decided to authorise the Depot
Manager to reimburse to the URCs by floating Credit Note upto 50%
of the difference between the freight rate by the road transport
and the rate admissible as per M.C. note subject to the following
conditions:
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a.
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Transportation
charges are not reimbursable if the stores are conveyed by the URCs
in service transport.
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b.
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This
increased reimbursement will be allowed only to those URCs which
are located at a distance of more than 25 Kms. from their rail head.
URC claiming increased reimbursement will have to render a certificate
from their Station Headquaters clearly indicating the distance of
their location from the NRS(Nearest Railway Station). URCs within
25 Kms. from their NRS shall be entitled to reimbursement equal
to the value of M.C. note from the CSD Area Depot railhead.
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c.
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For
those URCs whose NRS is common with their feeding depots, reimbursement
shall be allowed equal to the value of M.C. note from depot railhead
to their nearest out-agency.
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d.
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All
claims for reimbursement of transportation charges must be submitted
to the Feeding Depot showing, interalia, the Invoice Number and
Date, value of goods, number of packages and the gate pass/packing
note reference etc. within 30 days of collection of stores. Claims
received after 30 days are liable to be disallowed.
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e.
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All
such claims shall be accompanied with a certificate from the OC
Unit to the effect that the goods relating to the particular invoice
have been received in their canteen and the expences claimed have
actually been incurred, mode of conveyance and freight expences
etc. duly supported with the original transportation bill to the
Depot Manager for his verification and return, if considered necessary.
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e.
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Under
no circumstances, will the reimbursement be made in cash by the
feeding depot.
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