Yes it is mandatory in those States where in accordance with the Excise rules of State Govt., the labels/brands of Liquor are required to be registered with the concerned State Excise Authority for the financial year April to March for supply of Liquor to the CSD Depots located in there state, so that the CSD depots can convert the supply orders into permits for import of Liquor. In case of non-registration of brand/label with the concerned State Excise Authority, the concerned depots will be unable to procure liquor leading to denial & dissatisfaction amongst the clientele apart from loss of sale.
Whether Usership Agreement and Undertaking are required to be submitted by the firm along with their request for Change of source of supply of liquor?
If the new source requested is their own unit, the Usership Agreement and Undertaking are not necessary. However, if the new source is not their own unit and they have entered into a tie-up agreement with some other distillery/bottling plant the firm has to submit the following documents:a) A Registered copy of Usership Agreement valid for a period of at least three (03) years executed between the parties.b) An Undertaking duly notorised on a non-judicial stamp paper of Rs. 100/- clearly undertaking to discharge all liabilities towards CSD, arising directly or indirectly out of the tie up agreement.
Whether Hygienic Inspection of the new source and the CFL test of the brand manufactured therein is required when request for Change of Source of Supply for Liquor is received from distilleries?
When there is a request for change of source of the existing brands a specific request is floated to DDGCS office for conduct of Hygienic Inspection of the factory to assess whether the source is hygienically fit to supply the products to the troops. In case hygiene inspection report of the new source carried out within a period of six months at the time of request for change of source, available on records, in such a case requirement of Hygienic Inspection of this source can be waived.
CFL report of the item is mandatory for any Change of Source. However requirement of CFL can be waived if the same item is being currently supplied to some of the CSD depots from the new source requested by the supplier.
Following documents are to be submitted: i) Letter of Undertaking on the Letter Head of New Company.ii) Certificate of incorporation issued by Registrar of Companies.iii) Certificate of Commencement of Business issued by Registrar of Companies.iv) Fresh Certificate of incorporation issued by Registrar of Companies consequent upon Change of Name.v) Memorandum of Association and Articles of Association of New Company.vi) The new company’s PAN Number, as also whether the income Tax Authorities have been informed about the name change.vii) The Sales Tax number of new company as also whether the sales Tax Authorities has been informed about the name change.viii) Fresh Bank Account in the name of new company, & confirmation that all funds currently in the name of existing company account will be transferred and that current account of the existing company will be converted in the name of new companyix) There is no change in Price list and invoices except the change in name from existing to new name.
The orders are placed according to a well-defined computerised system based on off-take and sales pattern of the item in CSD consider the Bank Guarantee available against the item.
CSD strives to effect prompt payment to firms, subject to release of funds by Government. Electronics clearance of bills to firm’s account directly, to avoid delay has commenced from June’ 2005. The bills become due for payment, after receipt of bills at Head Office duly certified by respective consignee CSD depot/s.
